Administrative Assistant

Website Algoma Technology Services

Who We Are
ATS (Algoma Telephone Systems, Inc.) operating as Algoma Technology Systems was founded in 1979.
Under new ownership, ATS is a multi-division company that provides communications, security, and IT
services at a cost-effective, hassle free and reliable way to all our customers. We are a local company
that aims to provide superior customer service. Our focus is on providing our customers with reliable,
transparent, and unparalleled customer experience while providing service in the most efficient way
possible.

The Role
We are seeking an experienced Administrative Assistant to support our growing organization.
We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude.
Under the direction of the CEO and the admin team, this role includes, assisting with receivables /
payables, billing and minor accounting functions. Candidates should be able to assist the President and
CEO handling office tasks, providing polite and professional assistance via phone, mail, and e-mail,
making reservations or travel arrangements, and generally being a helpful and positive presence in the
workplace.
We seek someone with experience, passion, and drive. As you work with various managers and the
administration team members, you must be a great fit for our team. We’re down-to-earth, fun, and
have a work-hard, play-hard mentality. Integrity and honesty are important character traits that you
must have, along with a strong work ethic, high degree of initiative and a continuous desire to succeed.

Responsibilities

  • Handling office tasks, such as filing, generating reports and presentations, setting up for
    meetings, and reordering supplies.
  • Providing real-time scheduling support by booking appointments and preventing conflicts.
  • Making travel arrangements, such as booking flights, cars, and making hotel and restaurant
    reservations.
  • Screening phone calls and routing callers to the appropriate party.
  • Using computers to generate reports, transcribe minutes from meetings, create presentations,
    and conduct research.
  • Greet and assist visitors.
  • Maintain polite and professional communication via phone, e-mail, and mail.
  • Anticipate the needs of others in order to ensure their seamless and positive experience.
  • Manage all incoming calls in a timely, professional and courteous manner.
  • Checks voice messages and email regarding service.• Direct calls to appropriate team members and take clear, concise messages when required
  • Perform other duties as assigned by the Manager.
  • Some accounting support (e.g. reconcile credit cards, bank reconciliations)
    Requirements
  • 1+ year previous office experience.
  • Excellent organizational skills with the ability to react quickly to changing procedures, manage
    multiple priorities, execute tasks, and meet tight timelines in a high-pressure environment.
  • Able to work both independently and in a team.
  • Strong attention to detail with good analytical skills.
  • Strong Communication Skills in both written and verbal.
  • Knowledge of general accounting procedures.
  • Proficiency with Microsoft Office (Word, Excel, Outlook).
  • Previous experience with QuickBooks Online is an asset.
  • Previous experience with data entry
  • Previous experience with payroll, taxes, reconciliations an asset.

Interested candidates please contact HR@ATStechnology.ca

To apply for this job email your details to HR@ATStechnology.ca

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