Administrative Assistant

Parks Canada – Sault Ste. Marie Canal National Historic Site
Sault Ste. Marie (Ontario)
CR-04
$50,980 to $55,027 (Salary under review)
For further information on the organization, please visit Parks Canada

Find your dream job!!!Closing date: 28 March 2023 – 23:59, Pacific Time

Who can apply:

Candidates residing within 260 km (AS BIRDS FLY) of Sault Ste. Marie, ON who have a legal status to work in Canada. Please indicate in your application the reason for which you are entitled to work in Canada: Canadian citizenship, permanent resident status or work permit.

Please see below in “Important Messages” for directions to measure the distance as crows fly.

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

• Tips on how to measure distance between points (as birds fly) on Google Maps for “who can apply”

To measure the distance between two points:

1. On your computer, open Google Maps.
2. Right-click on your starting point.
3. Select Measure distance.
4. To create a path to measure, click anywhere on the map. To add another point, click anywhere on the map.
At the bottom, you can find the total distance in miles (mi) and kilometers (km).
Tip: To move a point or path, click and drag it. To remove a point, click it.
5. When finished, on the card at the bottom, click Close “x”.

Duties

Provides clerical, financial and administrative/operational support services and related information/guidance, in support of the Sault Ste. Marie Canal and Fort St. Joseph National Historic Sites.

Work environment

Nestled beneath the International Bridge in downtown Sault Ste. Marie Canal was built to bypass the rapids on the St. Marys River. Opened in 1895, the canal completed an all-Canadian waterway featuring the longest lock in the world and the first to operate using electricity. The site’s recreational lock, historic sandstone buildings, picturesque grounds, and unique Emergency Swing Dam make it a magnet for tourists and locals alike.

Intent of the process

The immediate need is to fill a part-time permanent vacancy (0.5 FTE year-round).

This process may be used to create a list of qualified candidates to staff similar positions with various tenures, security levels or linguistic requirements in same or other parts of the country.
Positions to be filled: 1

Information you must provide
Your résumé.

A covering letter “Applicants must clearly demonstrate in their cover letter how they meet the Education and Experience criteria listed in the Statement of Qualifications (see below). Applicants must list both of these factors in their cover letter, and then write one or two paragraphs for each demonstrating how they meet these factors by providing concrete examples. Please note that it is not sufficient to only state that these factors are met or to provide a listing of current or past responsibilities. Resumes will be used as a secondary source to validate the experience described in the cover letter”

Contact information for 3 references.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)
EDUCATION
A secondary school diploma (or PSC-approved equivalent) OR an acceptable combination of education, training and experience related to the position

**Preference may be given to candidates who have successfully completed post-secondary training in a finance or administrative-related field (bookkeeping, accounting, business administration, commerce, etc.)

Degree equivalency

EXPERIENCE
. Experience in dealing with the public, both by telephone and in person
. Recent experience providing a variety of general administrative services including creating and managing files, arranging meetings and recording meeting minutes, maintaining databases, data entry, handling mail and courier services
. Recent experience in providing financial support services such as verifying and correcting financial claims, controlling and monitoring petty cash, verifying, controlling and submitting deposits and related paperwork
. Recent experience working with Microsoft Office suite of software (including Excel and Microsoft Word)
. Experience in purchasing and/or procurement considered an asset
. Experience using the SAP system considered an asset

**Recent – minimum of 6 months within the last 36 months.

The following will be applied / assessed at a later date (essential for the job)
Bilingual – Imperative (BBB/BBB)

Information on language requirements

KNOWLEDGE
. Knowledge of general office administration practices and procedures
. Knowledge of financial reporting and general cash control procedures
. Knowledge of Parks Canada and its mandate
. Knowledge of information and records management procedures and practices

ABILITIES
. Ability to communicate effectively, both orally and in writing
. Ability to manage multiple competing priorities on a daily basis, maintain schedules and meet deadlines
. Ability to interpret directives and guidelines related to travel, hospitality, information management and contracts
. Ability to demonstrate accuracy and attention to detail

PERSONAL SUITABILITY
. Personally connects with people
. Takes responsibility
. Exercises sound judgment
. Strives for excellence
. Makes things happen

The following may be applied / assessed at a later date (may be needed for the job)
EXPERIENCE (THIS WOULD BE CONSIDERED AN ASSET)
. Experience in purchasing and/or procurement
. Experience using the SAP and STAR system

. Obtain and maintain a Reliability Security Status
. Possess and maintain a valid Class G Driver’s License
. Willingness to wear a Parks Canada uniform
. Willingness to work irregular hours, overtime, weekends and/or statutory holidays when required

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Parks Canada is committed to the principles of diversity and employment equity under the Employment Equity Act, and strives to ensure that our workforce reflects the diverse nature of Canadian society. We encourage women, Aboriginal peoples, persons with disabilities and members of a visible minority group to self-identify in their application.

The Parks Canada Agency is established as a separate employer in the Federal Public Service under the Financial Administration Act. Persons appointed to the Agency continue to be part of the Public Service. The Parks Canada Agency operates under its own human resources framework outside of the Public Service Employment Act and in line with values of fairness, competence and respect, and its operating principles.

In accordance with paragraph 8(2)(a) of the Privacy Act, information or material, whether provided directly by the candidate or otherwise obtained by the selection board, used during the selection process for the purpose of assessing a candidate may be used as part of the selection review and recourse processes. Such relevant information may be provided to third parties, such as other candidates or their representatives, who have a legitimate reason to be aware of that information.

Persons are entitled to participate in the appointment process in the official language of their choice.

We thank all those who apply. Only those selected for further consideration will be contacted

HOW TO APPLY
You must apply online.

1. ONLINE SCREENING QUESTIONS
All candidates must clearly demonstrate in the online screening questions how they meet the education and experience factors listed in both the essential and asset qualifications listed.

2. RESUMES
Resumes will be used as a secondary source to validate the experience described in the screening questions and/ or email – as appropriate.

3. REFERENCES
Three (3) references are required, including one from a recent* supervisor.
Recent* is defined as within the past two years.

4. CURRENT POSITION (FOR Government of Canada Employees) (if applicable)
Please identify clearly your substantive group and level and your employment status on your resume and/or application and/or email.

Please note that it is not sufficient to only state that these factors are met or to provide a listing of current or past responsibilities. Provide concrete examples of WHEN, WHERE & HOW.

Failure to clearly demonstrate how you meet the Education and Experience factors may result in the rejection of your application.
Normally, applicants will not be solicited for incomplete or possible missing information.

PLEASE NOTE: Our intention is to communicate with candidates via e-mail for competition purposes.
Please provide a valid e-mail address. It is the candidate’s responsibility to provide any changes to their personal information to the contact indicated on this job advertisement.

We thank all those who apply. Only those selected for further consideration will be contacted.